1. Rounded title bar with period start and end
It opens the Capsule. The title block names the document and carries its reference details. Keep stub numbers in sequence from one pay date to the next, as a payroll run would.
Paystub Template
Capsule Earnings Statement Template
A modern statement built from rounded shapes: every label and every figure sits in its own soft-edged cell.
- Layout
- Modern cards
- Type
- Earnings Statement
- Colors
- 8 included
Color · Flint grey
Sample data, shown for illustration. Colors are included in the price.
Use it in Flint grey →The layout
What the Capsule layout looks like
A dark rounded bar carries the “Earnings Statement” title, with the period start and end in lighter capsules on its right. The employer and the employee sit in two rounded panels, centered, and a row of capsules below gives the pay date, SSN, employee ID, stub number, frequency, filing status and how the pay was made.
The Earnings grid (hours, rate, current, year to date) and the Taxes and deductions grid (current, year to date) have dark rounded headers and share the same columns, so the figures line up. Each line’s label and amounts are separate rounded cells. Net pay closes the page in dark filled capsules, with any reimbursement just above it and the memo in a rounded box below.
On the stub
Sections, top to bottom
- Rounded title bar with period start and end
- Employer and employee panels
- Pay facts in capsules
- Earnings grid with gross taxable pay
- Taxes and deductions grid with the total
- Net pay in filled capsules, and a memo note
Best for
Who this template suits
People who want something that looks current and app-like rather than a traditional form, such as gig workers, creators and small studios. Keeping each figure in its own cell also makes a long list of lines easier to scan.
Overview
About this capsule earnings statement template
The Capsule Earnings Statement Template is a modern cards layout: rounded cards or tiles, with net pay as a card or bar. A dark rounded title bar, pay facts in capsules, and every label and figure in its own rounded cell, with net pay in filled capsules.
From top to bottom it runs rounded title bar with period start and end, employer and employee panels, pay facts in capsules and earnings grid with gross taxable pay, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
What each part of the Capsule shows
2. Employer and employee panels
The second block on the Capsule. Both sides of the payment in one place: the payer (company name, address, EIN) and the person paid (name, address, ID and the SSN masked to its last four digits). On the Capsule they sit together, so who paid whom reads in one glance.
3. Pay facts in capsules
The third block on the Capsule. Period start and end, pay date and frequency. On the Capsule these read as the stub’s facts, so a reader can match it to a bank deposit before reading the figures.
4. Earnings grid with gross taxable pay
The fourth block on the Capsule. Each kind of pay on its own line: regular hours, overtime, bonus, commission or tips, with rate and hours where they apply. Rate × hours should equal each current amount, and the lines add up to gross pay.
5. Taxes and deductions grid with the total
The fifth block on the Capsule. Taxes and deductions. The Capsule lists federal income tax, Social Security and Medicare, any state or local tax, and the deductions you add by name. Their total is what separates gross pay from net pay.
6. Net pay in filled capsules, and a memo note
It closes the Capsule. Net pay, the amount actually paid: gross pay minus every tax and deduction above, plus any non-taxable reimbursement. It should match the deposit to the cent.
Fields
What you enter, and where it prints on the Capsule
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Employer and employee panels |
| Employee name, address and ID | Employer and employee panels |
| Last four digits of the SSN | Employer and employee panels |
| Pay period, pay date and pay frequency | Rounded title bar with period start and end |
| Filing status and how the pay was made | Pay facts in capsules |
| Hours and rate, or the salary for the period | Earnings grid with gross taxable pay |
| Overtime, bonus, commission and tips lines | Earnings grid with gross taxable pay |
| Federal, state, Social Security and Medicare (estimated) | Earnings grid with gross taxable pay |
| Your own deductions (health plan, retirement, garnishment) | Taxes and deductions grid with the total |
| Memo or notes | Net pay in filled capsules, and a memo note |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
Capsule colours
The Capsule comes in Flint grey, Slate grey, Steel blue, Ink, Harbor blue, Spruce, Berry and Black & white, with Flint grey as its standard colour. The colour you choose recolours the accents (card headers, tinted totals and the net pay bar); the figures and layout stay the same, and every colour is included in the price.
Document type
Why the Capsule is called an earnings statement
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Capsule is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
When to choose the Capsule
Reading on a phone
The Capsule breaks the stub into cards with totals that stand out, which reads well on a small screen and in a PDF viewer.
Employees on payroll
The Capsule prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
A formal statement
The Capsule’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
Compare
How the Capsule compares
The Capsule belongs to the Modern cards family, with Classic Blue, Detailed Blue, Tile Grid and Banner Card. They share the same overall order; what sets the Capsule apart is a dark rounded title bar, pay facts in capsules, and every label and figure in its own rounded cell, with net pay in filled capsules.
Compare them: Classic Blue · Detailed Blue · Tile Grid · Banner Card
Print and PDF
Printing and reading the Capsule
Rounded cards and tinted totals carry the colour you pick, so it looks best printed in colour or opened as a PDF on a screen; in black and white the cards still keep their borders. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Checks on a finished Capsule
- In “Earnings grid with gross taxable pay”, rate × hours equals each line, and the lines add up to gross pay.
- In “Earnings grid with gross taxable pay”, every tax and deduction you expect is listed once, with its correct name.
- In “Net pay in filled capsules, and a memo note”, net pay equals gross pay minus total deductions (plus any reimbursement) and matches the deposit.
- Year-to-date totals, if you entered them, include this period.
- Names, addresses and the pay date are spelled and dated as on your records.
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
How to fill in the Capsule template
1
Open the builder with the Capsule already selected (the “Use This Template” button does this).
2
Enter the company and the person paid; the business prints in the “Rounded title bar with period start and end” block.
3
Add the pay period, pay date and each kind of pay; the lines fill “Earnings grid with gross taxable pay”.
4
Check the estimated taxes and add your own deductions (they print in “Earnings grid with gross taxable pay”); every amount can be edited.
5
Pick a colour (Flint grey, Slate grey and Steel blue or another), preview the whole stub, then download the PDF.
Before download
Paystubs are generated from the information you enter
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
Capsule Earnings Statement Template questions
Is the Capsule a pay stub or an earnings statement?
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
What colours does the Capsule come in?
Flint grey, Slate grey, Steel blue, Ink, Harbor blue, Spruce, Berry and Black & white. The colour changes the accents only, and every colour is included.
Does the Capsule show year-to-date totals?
Yes, when you enter year-to-date figures they print with the lines they belong to; leave them out and the Capsule omits them.
Can I use the Capsule for a 1099 contractor?
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
Is there a free Capsule template for Word or Excel?
No. The Capsule is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Can I preview the Capsule Earnings Statement Template before creating a paystub?
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Can I switch from the Capsule to another template later?
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Can I edit the pay details before export?
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Ready to create a paystub with this template?
Preview the layout, enter your pay details, and download the finished PDF.