Paystub Template
A spreadsheet-style statement with zebra-striped rows and thin column rules, so each line’s figures are easy to follow across the page.
Color · Seaglass
Sample data, shown for illustration. Colors are included in the price.
Use it in Seaglass →The layout
The title, stub number and pay facts (pay period, pay date, frequency, filing status and how the pay was made) sit at the top left, under your logo when you add one. On the right, one tinted box holds the employer (name, address, phone, EIN) and the employee (name, ID, masked SSN, address) side by side.
Earnings runs full width under a colored header rule, with description, rate, hours, current and year to date on alternating shaded rows, and closes on a totals row. Taxes withheld and deductions follow side by side as zebra tables of their own, each with a total. A pay summary table ends the statement with gross pay, taxes and deductions, any non-taxable pay and net pay, for this period and the year to date, followed by any memo.
On the stub
Best for
Anyone used to reading spreadsheets or bank statements who wants every line’s figures kept on one easy-to-track row. Because taxes and deductions sit in separate tables, it is clear at a glance what went to taxes and what went to benefits or other deductions.
Overview
The Zebra Ledger Earnings Statement Template is a portrait statements layout: reads top to bottom, one full-width table per section. The title and pay dates on the left, company and employee in a gray box on the right, then ruled tables with zebra rows and taxes beside deductions.
From top to bottom it runs title, stub number and pay facts, employer and employee in a tinted box, earnings table with zebra rows and a totals row and taxes withheld beside deductions, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
It opens the Zebra Ledger. The document’s name and reference: the title the Zebra Ledger prints, with the stub number and, where the layout has them here, the pay frequency and filing status. A unique stub number makes each copy easy to refer to.
The second block on the Zebra Ledger. Payer and payee together. The Zebra Ledger prints the business with its address and EIN next to the person paid, with an ID and a masked SSN; in contractor mode these read as payer and contractor on layouts that support it.
The third block on the Zebra Ledger. Each kind of pay on its own line: regular hours, overtime, bonus, commission or tips, with rate and hours where they apply. Rate × hours should equal each current amount, and the lines add up to gross pay.
The fourth block on the Zebra Ledger. Taxes and deductions. The Zebra Ledger lists federal income tax, Social Security and Medicare, any state or local tax, and the deductions you add by name. Their total is what separates gross pay from net pay.
The fifth block on the Zebra Ledger. Year-to-date figures: the running totals for the calendar year, including this stub. They should grow by exactly this period’s amounts from one stub to the next.
It closes the Zebra Ledger. Optional lines. A memo prints as a short note (a bonus reason, a check number), and time-off balances print when you enter them; the Zebra Ledger leaves the space out when they are empty.
Fields
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Employer and employee in a tinted box |
| Employee name, address and ID | Employer and employee in a tinted box |
| Last four digits of the SSN | Title, stub number and pay facts |
| Pay period, pay date and pay frequency | Title, stub number and pay facts |
| Filing status and how the pay was made | Title, stub number and pay facts |
| Hours and rate, or the salary for the period | Earnings table with zebra rows and a totals row |
| Overtime, bonus, commission and tips lines | Earnings table with zebra rows and a totals row |
| Federal, state, Social Security and Medicare (estimated) | Taxes withheld beside deductions |
| Your own deductions (health plan, retirement, garnishment) | Taxes withheld beside deductions |
| Year-to-date totals | Earnings table with zebra rows and a totals row |
| Memo or notes | Time off and a memo note, when you add them |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
The Zebra Ledger comes in Seaglass, Cobalt, Lagoon, Emerald, Plum, Amber, Slate grey and Black & white, with Seaglass as its standard colour. The colour you choose recolours the accents (section rules, headings and the net pay block); the figures and layout stay the same, and every colour is included in the price.
Document type
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Zebra Ledger is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
Every section of the Zebra Ledger is its own full-width table, so you can check it top to bottom against a timesheet or bank record.
The Zebra Ledger prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
The Zebra Ledger’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
The Zebra Ledger prints year-to-date figures in “Pay summary: this period and year to date”, so a run of consecutive stubs shows the year building up period by period.
Compare
The Zebra Ledger belongs to the Portrait statements family, with Stacked Sections, Letter Mailer, Sectioned Summary and Stacked Ledger. They share the same overall order; what sets the Zebra Ledger apart is the title and pay dates on the left, company and employee in a gray box on the right, then ruled tables with zebra rows and taxes beside deductions.
Compare them: Stacked Sections · Letter Mailer · Sectioned Summary · Stacked Ledger
Print and PDF
Because every table runs full width and reads top to bottom, it scrolls naturally on a phone and prints on a single portrait page for most pay periods. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
Open the builder with the Zebra Ledger already selected (the “Use This Template” button does this).
Enter the company and the person paid; the business prints in the “Title, stub number and pay facts” block.
Add the pay period, pay date and each kind of pay; the lines fill “Earnings table with zebra rows and a totals row”.
Check the estimated taxes and add your own deductions (they print in “Taxes withheld beside deductions”); every amount can be edited.
Pick a colour (Seaglass, Cobalt and Lagoon or another), preview the whole stub, then download the PDF.
Before download
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
Seaglass, Cobalt, Lagoon, Emerald, Plum, Amber, Slate grey and Black & white. The colour changes the accents only, and every colour is included.
Yes. The “Pay summary: this period and year to date” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
No. The Zebra Ledger is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Preview the layout, enter your pay details, and download the finished PDF.
