Paystub Template
A quiet, airy statement: thin rules, small uppercase labels and plenty of white space, with color kept for the labels and the total bands.
Color · Chambray blue
Sample data, shown for illustration. Colors are included in the price.
Use it in Chambray blue →The layout
Employer and Employee sit side by side at the top, each under a small colored chip, with the SSN and employee ID under the employee. The right side has an “Earnings Statement” title and the pay facts: pay period, pay date, stub number, frequency, filing status and how the pay was made.
Three tables follow and share one set of columns, so the figures line up down the page. Income lists hours, rate, current and year to date, and ends on a tinted gross taxable pay band. Taxes and deductions ends on a tinted total deductions band. A separate net pay band with a colored edge shows current and YTD net pay, with any non-taxable reimbursement just above it.
On the stub
Best for
Anyone who wants a stub that looks calm and modern rather than busy. It handles a short stub and a long one equally well: the hairline rules keep a long list of taxes and deductions easy to follow without heavy boxes.
Overview
The Hairline Bands Earnings Statement Template is a portrait statements layout: reads top to bottom, one full-width table per section. Employer and employee under small color chips, then income, deductions and net pay tables with hairline rules and tinted total bands.
From top to bottom it runs employer and employee under color chips, title and pay facts, income table with the gross pay band and taxes and deductions table with the total band, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
It opens the Hairline Bands. Payer and payee together. The Hairline Bands prints the business with its address and EIN next to the person paid, with an ID and a masked SSN; in contractor mode these read as payer and contractor on layouts that support it.
The second block on the Hairline Bands. The document’s name and reference: the title the Hairline Bands prints, with the stub number and, where the layout has them here, the pay frequency and filing status. A unique stub number makes each copy easy to refer to.
The third block on the Hairline Bands. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Hairline Bands, the total of these lines is the gross pay.
The fourth block on the Hairline Bands. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
The fifth block on the Hairline Bands. Reimbursements and other non-taxable pay are kept apart from wages, so they raise net pay without changing the taxable gross.
It closes the Hairline Bands. Net pay, the amount actually paid: gross pay minus every tax and deduction above, plus any non-taxable reimbursement. It should match the deposit to the cent.
Fields
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Employer and employee under color chips |
| Employee name, address and ID | Employer and employee under color chips |
| Last four digits of the SSN | Employer and employee under color chips |
| Pay period, pay date and pay frequency | Title and pay facts |
| Filing status and how the pay was made | Title and pay facts |
| Federal, state, Social Security and Medicare (estimated) | Taxes and deductions table with the total band |
| Your own deductions (health plan, retirement, garnishment) | Taxes and deductions table with the total band |
| Year-to-date totals | Net pay band with YTD, and a memo note |
| Memo or notes | Net pay band with YTD, and a memo note |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
The Hairline Bands comes in Chambray blue, Cobalt, Navy, Tide blue, Emerald, Berry, Slate grey and Black & white, with Chambray blue as its standard colour. The colour you choose recolours the accents (section rules, headings and the net pay block); the figures and layout stay the same, and every colour is included in the price.
Document type
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Hairline Bands is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
Every section of the Hairline Bands is its own full-width table, so you can check it top to bottom against a timesheet or bank record.
The Hairline Bands prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
The Hairline Bands’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
The Hairline Bands prints year-to-date figures in “Net pay band with YTD, and a memo note”, so a run of consecutive stubs shows the year building up period by period.
Compare
The Hairline Bands belongs to the Portrait statements family, with Stacked Sections, Letter Mailer, Sectioned Summary and Stacked Ledger. They share the same overall order; what sets the Hairline Bands apart is employer and employee under small color chips, then income, deductions and net pay tables with hairline rules and tinted total bands.
Compare them: Stacked Sections · Letter Mailer · Sectioned Summary · Stacked Ledger
Print and PDF
Because every table runs full width and reads top to bottom, it scrolls naturally on a phone and prints on a single portrait page for most pay periods. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
Open the builder with the Hairline Bands already selected (the “Use This Template” button does this).
Enter the company and the person paid; the business prints in the “Employer and employee under color chips” block.
Add the pay period, pay date and each kind of pay.
Check the estimated taxes and add your own deductions (they print in “Taxes and deductions table with the total band”); every amount can be edited.
Pick a colour (Chambray blue, Cobalt and Navy or another), preview the whole stub, then download the PDF.
Before download
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
Chambray blue, Cobalt, Navy, Tide blue, Emerald, Berry, Slate grey and Black & white. The colour changes the accents only, and every colour is included.
Yes. The “Net pay band with YTD, and a memo note” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
No. The Hairline Bands is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Preview the layout, enter your pay details, and download the finished PDF.
