Paystub Template
A top-to-bottom pay stub that gives earnings, taxes and other deductions a table each, so every group has its own total before the net pay box.
Color · Skyline blue
Sample data, shown for illustration. Colors are included in the price.
Use it in Skyline blue →The layout
A “Statement of Earnings” title sits over a colored header card split into three columns: the employer with EIN, address and phone; the employee with ID, masked SSN and address; and the pay details (frequency, pay period, pay date, stub number, filing status and how it was paid).
Under the card come full-width tables, each marked by a small colored tab: Earnings with rate, hours, amount and YTD; Taxes with the federal, state, Social Security, Medicare and local lines; and Deductions for health plans, retirement and anything else you add. Each closes on a bold total, and a table with nothing in it is left out. At the foot, a short gross-to-net calculation sits beside an outlined net pay box that also shows YTD net pay.
On the stub
Best for
People who need tax withholding kept apart from benefit and retirement deductions, for example when a budget or a bookkeeper needs the taxes on their own. The serif title and ruled tables give it a traditional, formal look that suits salaried staff as well as hourly workers.
Overview
The Stacked Sections Pay Stub Template is a portrait statements layout: reads top to bottom, one full-width table per section. A colored header card with employer, employee and pay details, then earnings, taxes and deductions in their own tables and net pay in a box.
From top to bottom it runs title and three-column header card: employer, employee, pay details, earnings table with gross taxable pay, taxes table with total taxes and deductions table with total deductions, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished pay stub downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
It opens the Stacked Sections. Both sides of the payment in one place: the payer (company name, address, EIN) and the person paid (name, address, ID and the SSN masked to its last four digits). On the Stacked Sections they sit together, so who paid whom reads in one glance.
The second block on the Stacked Sections. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Stacked Sections, the total of these lines is the gross pay.
The third block on the Stacked Sections. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
The fourth block on the Stacked Sections. Taxes and deductions. The Stacked Sections lists federal income tax, Social Security and Medicare, any state or local tax, and the deductions you add by name. Their total is what separates gross pay from net pay.
The fifth block on the Stacked Sections. The totals: gross pay (every earnings line added up) and total deductions (every tax and deduction). On the Stacked Sections these are the two numbers net pay is worked out from.
The sixth block on the Stacked Sections. The take-home figure. The Stacked Sections gives net pay its own block so it is the first number a reader finds; it equals gross minus deductions, plus any reimbursement.
It closes the Stacked Sections. Optional lines. A memo prints as a short note (a bonus reason, a check number), and time-off balances print when you enter them; the Stacked Sections leaves the space out when they are empty.
Fields
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Title and three-column header card: employer, employee, pay details |
| Employee name, address and ID | Title and three-column header card: employer, employee, pay details |
| Last four digits of the SSN | Title and three-column header card: employer, employee, pay details |
| Pay period, pay date and pay frequency | Title and three-column header card: employer, employee, pay details |
| Filing status and how the pay was made | Title and three-column header card: employer, employee, pay details |
| Hours and rate, or the salary for the period | Earnings table with gross taxable pay |
| Overtime, bonus, commission and tips lines | Earnings table with gross taxable pay |
| Federal, state, Social Security and Medicare (estimated) | Earnings table with gross taxable pay |
| Your own deductions (health plan, retirement, garnishment) | Deductions table with total deductions |
| Year-to-date totals | Net pay box with YTD net pay |
| Memo or notes | Memo note, when you add one |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
The Stacked Sections comes in Skyline blue, Harbor blue, Aqua, Navy, Emerald, Amber, Ink and Black & white, with Skyline blue as its standard colour. The colour you choose recolours the accents (section rules, headings and the net pay block); the figures and layout stay the same, and every colour is included in the price.
Document type
The Stacked Sections is laid out as a pay stub: the short, practical record that comes with a paycheck or direct deposit. Payroll systems also call the same record an earnings statement or pay slip; the contents do not change with the name: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
Every section of the Stacked Sections is its own full-width table, so you can check it top to bottom against a timesheet or bank record.
The Stacked Sections prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
The Stacked Sections prints year-to-date figures in “Net pay box with YTD net pay”, so a run of consecutive stubs shows the year building up period by period.
Compare
The Stacked Sections belongs to the Portrait statements family, with Letter Mailer, Sectioned Summary, Stacked Ledger and Bar Stack. They share the same overall order; what sets the Stacked Sections apart is a colored header card with employer, employee and pay details, then earnings, taxes and deductions in their own tables and net pay in a box.
Compare them: Letter Mailer · Sectioned Summary · Stacked Ledger · Bar Stack
Print and PDF
Because every table runs full width and reads top to bottom, it scrolls naturally on a phone and prints on a single portrait page for most pay periods. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
Open the builder with the Stacked Sections already selected (the “Use This Template” button does this).
Enter the company and the person paid; the business prints in the “Title and three-column header card: employer, employee, pay details” block.
Add the pay period, pay date and each kind of pay; the lines fill “Earnings table with gross taxable pay”.
Check the estimated taxes and add your own deductions (they print in “Earnings table with gross taxable pay”); every amount can be edited.
Pick a colour (Skyline blue, Harbor blue and Aqua or another), preview the whole stub, then download the PDF.
Before download
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
It is titled as a pay stub, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
Skyline blue, Harbor blue, Aqua, Navy, Emerald, Amber, Ink and Black & white. The colour changes the accents only, and every colour is included.
Yes. The “Net pay box with YTD net pay” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
No. The Stacked Sections is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Preview the layout, enter your pay details, and download the finished PDF.
