1. Title with pay period, pay date and stub number
It opens the Sectioned Summary. The title block names the document and carries its reference details. Keep stub numbers in sequence from one pay date to the next, as a payroll run would.
Paystub Template
Sectioned Summary Earnings Statement Template
A clean, ruled statement that ends with one summary table, so gross pay, taxes, other deductions and net pay read for this period and the year to date in one place.
- Layout
- Portrait statements
- Type
- Earnings Statement
- Colors
- 5 included
Color · Azure
Sample data, shown for illustration. Colors are included in the price.
Use it in Azure →The layout
What the Sectioned Summary layout looks like
A “Pay Summary” title at the top left lists the pay period, pay date and stub number. Employer and Employee columns sit to its right, each under a thin colored rule. Every section below is marked the same way: a small uppercase heading over a colored rule, with light lines between the rows.
Earnings runs full width with rate, hours, current and YTD, and lists any reimbursement under gross pay as not taxed. Deductions and Pay details share the next row: taxes and your own deductions on the left, and net pay, pay frequency, filing status, employee ID, pay type and how it was paid on the right. The Summary table closes the page, with the net pay row on a pale tint.
On the stub
Sections, top to bottom
- Title with pay period, pay date and stub number
- Employer and employee columns
- Earnings with rate, hours, current and YTD
- Deductions next to pay details
- Summary table: gross pay, taxes, other deductions, reimbursement, net pay
- Memo note, when you add one
Best for
Who this template suits
Anyone who is asked for year-to-date figures, such as a renter filling in an application or a worker checking withholding before tax season: the summary table puts those numbers in two clear columns. The quiet ruled style also suits people who print in black and white, and there is a black-and-white color option.
Overview
About this sectioned summary earnings statement template
The Sectioned Summary Earnings Statement Template is a portrait statements layout: reads top to bottom, one full-width table per section. Clean ruled sections for earnings, deductions and pay details, then a current and year-to-date summary table.
From top to bottom it runs title with pay period, pay date and stub number, employer and employee columns, earnings with rate, hours, current and YTD and deductions next to pay details, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
What each part of the Sectioned Summary shows
2. Employer and employee columns
The second block on the Sectioned Summary. Both sides of the payment in one place: the payer (company name, address, EIN) and the person paid (name, address, ID and the SSN masked to its last four digits). On the Sectioned Summary they sit together, so who paid whom reads in one glance.
3. Earnings with rate, hours, current and YTD
The third block on the Sectioned Summary. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Sectioned Summary, the total of these lines is the gross pay.
4. Deductions next to pay details
The fourth block on the Sectioned Summary. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
5. Summary table: gross pay, taxes, other deductions, reimbursement, net pay
The fifth block on the Sectioned Summary. A summary of the period: gross, deductions and net pay side by side, so a reader who only needs the totals finds them without reading every line.
6. Memo note, when you add one
It closes the Sectioned Summary. Optional lines. A memo prints as a short note (a bonus reason, a check number), and time-off balances print when you enter them; the Sectioned Summary leaves the space out when they are empty.
Fields
What you enter, and where it prints on the Sectioned Summary
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Employer and employee columns |
| Employee name, address and ID | Employer and employee columns |
| Last four digits of the SSN | Employer and employee columns |
| Pay period, pay date and pay frequency | Title with pay period, pay date and stub number |
| Filing status and how the pay was made | Deductions next to pay details |
| Hours and rate, or the salary for the period | Earnings with rate, hours, current and YTD |
| Overtime, bonus, commission and tips lines | Earnings with rate, hours, current and YTD |
| Federal, state, Social Security and Medicare (estimated) | Deductions next to pay details |
| Your own deductions (health plan, retirement, garnishment) | Deductions next to pay details |
| Year-to-date totals | Earnings with rate, hours, current and YTD |
| Memo or notes | Memo note, when you add one |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
Sectioned Summary colours
The Sectioned Summary comes in Azure, Cobalt, Amber, Emerald and Black & white, with Azure as its standard colour. The colour you choose recolours the accents (section rules, headings and the net pay block); the figures and layout stay the same, and every colour is included in the price.
Document type
Why the Sectioned Summary is called an earnings statement
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Sectioned Summary is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
When to choose the Sectioned Summary
Line-by-line checking
Every section of the Sectioned Summary is its own full-width table, so you can check it top to bottom against a timesheet or bank record.
Employees on payroll
The Sectioned Summary prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
A formal statement
The Sectioned Summary’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
Several pay periods in a row
The Sectioned Summary prints year-to-date figures in “Earnings with rate, hours, current and YTD”, so a run of consecutive stubs shows the year building up period by period.
Compare
How the Sectioned Summary compares
The Sectioned Summary belongs to the Portrait statements family, with Stacked Sections, Letter Mailer, Stacked Ledger and Bar Stack. They share the same overall order; what sets the Sectioned Summary apart is clean ruled sections for earnings, deductions and pay details, then a current and year-to-date summary table.
Compare them: Stacked Sections · Letter Mailer · Stacked Ledger · Bar Stack
Print and PDF
Printing and reading the Sectioned Summary
Because every table runs full width and reads top to bottom, it scrolls naturally on a phone and prints on a single portrait page for most pay periods. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Checks on a finished Sectioned Summary
- In “Earnings with rate, hours, current and YTD”, rate × hours equals each line, and the lines add up to gross pay.
- In “Deductions next to pay details”, every tax and deduction you expect is listed once, with its correct name.
- In “Summary table: gross pay, taxes, other deductions, reimbursement, net pay”, net pay equals gross pay minus total deductions (plus any reimbursement) and matches the deposit.
- In “Earnings with rate, hours, current and YTD”, year-to-date totals include this period and step up correctly from the previous stub.
- Names, addresses and the pay date are spelled and dated as on your records.
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
How to fill in the Sectioned Summary template
1
Open the builder with the Sectioned Summary already selected (the “Use This Template” button does this).
2
Enter the company and the person paid; the business prints in the “Title with pay period, pay date and stub number” block.
3
Add the pay period, pay date and each kind of pay; the lines fill “Earnings with rate, hours, current and YTD”.
4
Check the estimated taxes and add your own deductions (they print in “Deductions next to pay details”); every amount can be edited.
5
Pick a colour (Azure, Cobalt and Amber or another), preview the whole stub, then download the PDF.
Before download
Paystubs are generated from the information you enter
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
Sectioned Summary Earnings Statement Template questions
Is the Sectioned Summary a pay stub or an earnings statement?
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
What colours does the Sectioned Summary come in?
Azure, Cobalt, Amber, Emerald and Black & white. The colour changes the accents only, and every colour is included.
Does the Sectioned Summary show year-to-date totals?
Yes. The “Earnings with rate, hours, current and YTD” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Can I use the Sectioned Summary for a 1099 contractor?
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
Is there a free Sectioned Summary template for Word or Excel?
No. The Sectioned Summary is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Can I preview the Sectioned Summary Earnings Statement Template before creating a paystub?
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Can I switch from the Sectioned Summary to another template later?
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Can I edit the pay details before export?
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Ready to create a paystub with this template?
Preview the layout, enter your pay details, and download the finished PDF.