Paystub Template
A classic grid-style earnings statement: colored label bands run across the page, and the figures sit in one joined table under them.
Color · Cerulean
Sample data, shown for illustration. Colors are included in the price.
Use it in Cerulean →The layout
An “Earnings Statement” title, with your logo if you upload one, sits at the top. The first colored band labels Company, Employee and the stub number, over the two name-and-address blocks. The next bands label the key facts: SSN, pay date, pay period, pay frequency, employee ID, filing status and how the pay was made. A fact you leave blank drops out, and the rest share the width.
The table below lists earnings with rate, hours, current and YTD, then deductions split under Taxes and Other Deductions sub-headings in the same columns. A summary grid closes the page: This Period and Year to Date, across gross taxable pay, deductions and net pay. A line under it explains any non-taxable reimbursement.
On the stub
Best for
Anyone who wants the familiar look of a printed payroll statement: labeled boxes, one table and a summary grid. Because every fact has a fixed, labeled place, it suits people who compare several stubs side by side, salaried and hourly alike.
Overview
The Two Band Header Earnings Statement Template is a classic grid layout: full-width info grid, earnings and deductions side by side. Colored header bands over the company, employee and pay details, grid tables, and a this-period and year-to-date summary grid.
From top to bottom it runs title, with your logo when you add one, band: company, employee and stub number, bands: SSN, dates, frequency, employee ID, filing status, paid by and earnings table, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
It opens the Two Band Header. The document’s name and reference: the title the Two Band Header prints, with the stub number and, where the layout has them here, the pay frequency and filing status. A unique stub number makes each copy easy to refer to.
The second block on the Two Band Header. Payer and payee together. The Two Band Header prints the business with its address and EIN next to the person paid, with an ID and a masked SSN; in contractor mode these read as payer and contractor on layouts that support it.
The third block on the Two Band Header. The dates that tie the stub to a paycheck: the period worked and the pay date, with pay frequency and filing status where the Two Band Header shows them. The pay date should match the deposit.
The fourth block on the Two Band Header. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Two Band Header, the total of these lines is the gross pay.
The fifth block on the Two Band Header. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
The sixth block on the Two Band Header. The year so far. On the Two Band Header, YTD totals sum every pay date in the calendar year up to and including this one, so consecutive stubs should step up by each period’s figures.
It closes the Two Band Header. Reimbursements and other non-taxable pay are kept apart from wages, so they raise net pay without changing the taxable gross.
Fields
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Band: company, employee and stub number |
| Employee name, address and ID | Band: company, employee and stub number |
| Last four digits of the SSN | Band: company, employee and stub number |
| Pay period, pay date and pay frequency | Band: company, employee and stub number |
| Filing status and how the pay was made | Band: company, employee and stub number |
| Hours and rate, or the salary for the period | Earnings table |
| Overtime, bonus, commission and tips lines | Earnings table |
| Federal, state, Social Security and Medicare (estimated) | Deductions under Taxes and Other Deductions |
| Your own deductions (health plan, retirement, garnishment) | Deductions under Taxes and Other Deductions |
| Year-to-date totals | Summary grid: this period and year to date |
| Memo or notes | Reimbursement line and memo note |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
The Two Band Header comes in Cerulean, Tide blue, Ink, Lagoon, Navy and Black & white, with Cerulean as its standard colour. The colour you choose recolours the accents (header bars and section rules); the figures and layout stay the same, and every colour is included in the price.
Document type
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Two Band Header is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
The Two Band Header keeps the classic grid order (details across the top, earnings beside deductions), the layout most people already know from payroll stubs.
The Two Band Header prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
The Two Band Header’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
The Two Band Header prints year-to-date figures in “Summary grid: this period and year to date”, so a run of consecutive stubs shows the year building up period by period.
Compare
The Two Band Header belongs to the Classic grid family, with Default, Professional Classic, Refined Blue and Minimal Professional. They share the same overall order; what sets the Two Band Header apart is colored header bands over the company, employee and pay details, grid tables, and a this-period and year-to-date summary grid.
Compare them: Default · Professional Classic · Refined Blue · Minimal Professional
Print and PDF
The full-width grid fills a letter page edge to edge, so it prints clearly in black and white and stays readable when photocopied or scanned. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
Open the builder with the Two Band Header already selected (the “Use This Template” button does this).
Enter the company and the person paid; the business prints in the “Title, with your logo when you add one” block.
Add the pay period, pay date and each kind of pay; the lines fill “Earnings table”.
Check the estimated taxes and add your own deductions (they print in “Deductions under Taxes and Other Deductions”); every amount can be edited.
Pick a colour (Cerulean, Tide blue and Ink or another), preview the whole stub, then download the PDF.
Before download
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
Cerulean, Tide blue, Ink, Lagoon, Navy and Black & white. The colour changes the accents only, and every colour is included.
Yes. The “Summary grid: this period and year to date” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
No. The Two Band Header is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Preview the layout, enter your pay details, and download the finished PDF.
