1. Dark header: title, pay period, logo and stub number pill
It opens the Pill Header. The Pill Header names the business here: company name, address, and the EIN and phone if you give them. A logo, when you upload one, sits in this block.
Paystub Template
Pill Header Earnings Statement Template
A modern, card-style statement that opens with a dark header and closes with a solid net pay bar.
- Layout
- Classic grid
- Type
- Earnings Statement
- Colors
- 8 included
Color · Slate & green
Sample data, shown for illustration. Colors are included in the price.
Use it in Slate & green →The layout
What the Pill Header layout looks like
A dark header runs across the top, with the “Earnings Statement” title and the pay period on the left, and your logo in a white chip and the stub number in a pill on the right. Three columns follow under underlined labels: company information, employee information and pay details, each listing only the values you fill in.
Earnings (description, hours, rate, amount and year to date) sits beside taxes and deductions, each closed by a bold total. When you enter year-to-date figures, a tinted strip shows gross pay, taxes and deductions, and net pay for the year so far. A summary block lists gross taxable pay, total taxes and deductions, and any non-taxable pay, and a solid bar at the foot carries net pay.
On the stub
Sections, top to bottom
- Dark header: title, pay period, logo and stub number pill
- Company, employee and pay details columns
- Earnings with hours, rate, amount and YTD
- Taxes and deductions with the total
- Year-to-date strip
- Summary block, time off and a memo note
- Solid net pay bar
Best for
Who this template suits
Small businesses and contractors who want a crisp, modern document that still reads like a payroll statement. The dark header and the net pay bar frame the page, so the key figures stand out whether the stub is printed or opened as a PDF on a phone.
Overview
About this pill header earnings statement template
The Pill Header Earnings Statement Template is a classic grid layout: full-width info grid, earnings and deductions side by side. A dark header with the stub number in a pill, three underlined info columns, earnings beside deductions, a year-to-date strip and a solid net pay bar.
From top to bottom it runs dark header: title, pay period, logo and stub number pill, company, employee and pay details columns, earnings with hours, rate, amount and YTD and taxes and deductions with the total, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
What each part of the Pill Header shows
2. Company, employee and pay details columns
The second block on the Pill Header. Both sides of the payment in one place: the payer (company name, address, EIN) and the person paid (name, address, ID and the SSN masked to its last four digits). On the Pill Header they sit together, so who paid whom reads in one glance.
3. Earnings with hours, rate, amount and YTD
The third block on the Pill Header. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Pill Header, the total of these lines is the gross pay.
4. Taxes and deductions with the total
The fourth block on the Pill Header. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
5. Year-to-date strip
The fifth block on the Pill Header. The year so far. On the Pill Header, YTD totals sum every pay date in the calendar year up to and including this one, so consecutive stubs should step up by each period’s figures.
6. Summary block, time off and a memo note
The sixth block on the Pill Header. The short answer before or after the detail: gross pay, total deductions and net pay together. On the Pill Header it is the quickest place to confirm the stub matches the deposit.
7. Solid net pay bar
It closes the Pill Header. The take-home figure. The Pill Header gives net pay its own block so it is the first number a reader finds; it equals gross minus deductions, plus any reimbursement.
Fields
What you enter, and where it prints on the Pill Header
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Dark header: title, pay period, logo and stub number pill |
| Employee name, address and ID | Company, employee and pay details columns |
| Last four digits of the SSN | Company, employee and pay details columns |
| Pay period, pay date and pay frequency | Dark header: title, pay period, logo and stub number pill |
| Filing status and how the pay was made | Company, employee and pay details columns |
| Hours and rate, or the salary for the period | Earnings with hours, rate, amount and YTD |
| Overtime, bonus, commission and tips lines | Earnings with hours, rate, amount and YTD |
| Federal, state, Social Security and Medicare (estimated) | Taxes and deductions with the total |
| Your own deductions (health plan, retirement, garnishment) | Taxes and deductions with the total |
| Year-to-date totals | Earnings with hours, rate, amount and YTD |
| Memo or notes | Summary block, time off and a memo note |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
Pill Header colours
The Pill Header comes in Slate & green, Navy, Harbor blue, Spruce, Aubergine, Brick, Ink and Black & white, with Slate & green as its standard colour. The colour you choose recolours the accents (header bars and section rules); the figures and layout stay the same, and every colour is included in the price.
Document type
Why the Pill Header is called an earnings statement
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Pill Header is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
When to choose the Pill Header
Traditional payroll readers
The Pill Header keeps the classic grid order (details across the top, earnings beside deductions), the layout most people already know from payroll stubs.
Employees on payroll
The Pill Header prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
A formal statement
The Pill Header’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
Several pay periods in a row
The Pill Header prints year-to-date figures in “Earnings with hours, rate, amount and YTD”, so a run of consecutive stubs shows the year building up period by period.
Compare
How the Pill Header compares
The Pill Header belongs to the Classic grid family, with Default, Professional Classic, Refined Blue and Minimal Professional. They share the same overall order; what sets the Pill Header apart is a dark header with the stub number in a pill, three underlined info columns, earnings beside deductions, a year-to-date strip and a solid net pay bar.
Compare them: Default · Professional Classic · Refined Blue · Minimal Professional
Print and PDF
Printing and reading the Pill Header
The full-width grid fills a letter page edge to edge, so it prints clearly in black and white and stays readable when photocopied or scanned. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Checks on a finished Pill Header
- In “Earnings with hours, rate, amount and YTD”, rate × hours equals each line, and the lines add up to gross pay.
- In “Taxes and deductions with the total”, every tax and deduction you expect is listed once, with its correct name.
- In “Solid net pay bar”, net pay equals gross pay minus total deductions (plus any reimbursement) and matches the deposit.
- In “Earnings with hours, rate, amount and YTD”, year-to-date totals include this period and step up correctly from the previous stub.
- Names, addresses and the pay date are spelled and dated as on your records.
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
How to fill in the Pill Header template
1
Open the builder with the Pill Header already selected (the “Use This Template” button does this).
2
Enter the company and the person paid; the business prints in the “Dark header: title, pay period, logo and stub number pill” block.
3
Add the pay period, pay date and each kind of pay; the lines fill “Earnings with hours, rate, amount and YTD”.
4
Check the estimated taxes and add your own deductions (they print in “Taxes and deductions with the total”); every amount can be edited.
5
Pick a colour (Slate & green, Navy and Harbor blue or another), preview the whole stub, then download the PDF.
Before download
Paystubs are generated from the information you enter
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
Pill Header Earnings Statement Template questions
Is the Pill Header a pay stub or an earnings statement?
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
What colours does the Pill Header come in?
Slate & green, Navy, Harbor blue, Spruce, Aubergine, Brick, Ink and Black & white. The colour changes the accents only, and every colour is included.
Does the Pill Header show year-to-date totals?
Yes. The “Earnings with hours, rate, amount and YTD” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Can I use the Pill Header for a 1099 contractor?
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
Is there a free Pill Header template for Word or Excel?
No. The Pill Header is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Can I preview the Pill Header Earnings Statement Template before creating a paystub?
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Can I switch from the Pill Header to another template later?
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Can I edit the pay details before export?
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Ready to create a paystub with this template?
Preview the layout, enter your pay details, and download the finished PDF.