1. Company block with phone and EIN
It opens the Professional Classic. The Professional Classic names the business here: company name, address, and the EIN and phone if you give them. A logo, when you upload one, sits in this block.
Paystub Template
Professional Classic Pay Stub Template
Use the Professional Classic pay stub template to create a traditional pay stub layout with earnings, deductions, taxes, YTD values, and net pay summary.
- Style
- Professional Classic
- Type
- Pay Stub
- Colors
- 8 included
Color · Royal blue
Sample data, shown for illustration. Colors are included in the price.
Use it in Royal blue →The layout
What the Professional Classic layout looks like
Built on the Default layout: the same company block, the “Earnings Statement” title with stub number, frequency and filing status, and the same four-column header row for the employee, SSN, pay period and pay date.
The difference is in the tables. Earnings and deductions each sit under their own blue header bar, with gross pay and total deductions as closing rows, and a separate year-to-date block lists YTD gross, YTD deductions and YTD net pay above this period’s total, deductions and net pay.
On the stub
Sections, top to bottom
- Company block with phone and EIN
- Title row: stub number, pay frequency and filing status
- Header row: employee, SSN, pay period, pay date
- Earnings table under a blue header, closed by gross pay
- Deductions table under a blue header, closed by total deductions
- Year-to-date block and this period’s totals with net pay
Best for
Who this template suits
People who want the traditional payroll look with clearer section headings than the Default. The blue headers make it quick to find where earnings end and deductions begin, which helps when a stub has many lines.
Overview
About this professional classic pay stub template
The Professional Classic Pay Stub Template is a classic grid layout: full-width info grid, earnings and deductions side by side. Payroll-table layout built on the Default, with blue section headers over the earnings and deductions tables.
From top to bottom it runs company block with phone and EIN, title row: stub number, pay frequency and filing status, header row: employee, SSN, pay period, pay date and earnings table under a blue header, closed by gross pay, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished pay stub downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
What each part of the Professional Classic shows
2. Title row: stub number, pay frequency and filing status
The second block on the Professional Classic. The document’s name and reference: the title the Professional Classic prints, with the stub number and, where the layout has them here, the pay frequency and filing status. A unique stub number makes each copy easy to refer to.
3. Header row: employee, SSN, pay period, pay date
The third block on the Professional Classic. Period start and end, pay date and frequency. On the Professional Classic these read as the stub’s facts, so a reader can match it to a bank deposit before reading the figures.
4. Earnings table under a blue header, closed by gross pay
The fourth block on the Professional Classic. Each kind of pay on its own line: regular hours, overtime, bonus, commission or tips, with rate and hours where they apply. Rate × hours should equal each current amount, and the lines add up to gross pay.
5. Deductions table under a blue header, closed by total deductions
The fifth block on the Professional Classic. Taxes and deductions. The Professional Classic lists federal income tax, Social Security and Medicare, any state or local tax, and the deductions you add by name. Their total is what separates gross pay from net pay.
6. Year-to-date block and this period’s totals with net pay
It closes the Professional Classic. Year-to-date figures: the running totals for the calendar year, including this stub. They should grow by exactly this period’s amounts from one stub to the next.
Fields
What you enter, and where it prints on the Professional Classic
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Company block with phone and EIN |
| Employee name, address and ID | Header row: employee, SSN, pay period, pay date |
| Last four digits of the SSN | Header row: employee, SSN, pay period, pay date |
| Pay period, pay date and pay frequency | Header row: employee, SSN, pay period, pay date |
| Filing status and how the pay was made | Title row: stub number, pay frequency and filing status |
| Hours and rate, or the salary for the period | Earnings table under a blue header, closed by gross pay |
| Overtime, bonus, commission and tips lines | Earnings table under a blue header, closed by gross pay |
| Federal, state, Social Security and Medicare (estimated) | Deductions table under a blue header, closed by total deductions |
| Your own deductions (health plan, retirement, garnishment) | Deductions table under a blue header, closed by total deductions |
| Year-to-date totals | Year-to-date block and this period’s totals with net pay |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
Professional Classic colours
The Professional Classic comes in Royal blue, Navy, Tide blue, Lagoon, Emerald, Plum, Ember red and Black & white, with Royal blue as its standard colour. The colour you choose recolours the accents (header bars and section rules); the figures and layout stay the same, and every colour is included in the price.
Document type
What makes the Professional Classic a pay stub layout
The Professional Classic is laid out as a pay stub: the short, practical record that comes with a paycheck or direct deposit. Payroll systems also call the same record an earnings statement or pay slip; the contents do not change with the name: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
When to choose the Professional Classic
Traditional payroll readers
The Professional Classic keeps the classic grid order (details across the top, earnings beside deductions), the layout most people already know from payroll stubs.
Employees on payroll
The Professional Classic prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
Several pay periods in a row
The Professional Classic prints year-to-date figures in “Year-to-date block and this period’s totals with net pay”, so a run of consecutive stubs shows the year building up period by period.
Compare
How the Professional Classic compares
The Professional Classic belongs to the Classic grid family, with Default, Refined Blue, Minimal Professional and Two Band Header. They share the same overall order; what sets the Professional Classic apart is payroll-table layout built on the Default, with blue section headers over the earnings and deductions tables.
Compare them: Default · Refined Blue · Minimal Professional · Two Band Header
Print and PDF
Printing and reading the Professional Classic
The full-width grid fills a letter page edge to edge, so it prints clearly in black and white and stays readable when photocopied or scanned. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Checks on a finished Professional Classic
- In “Earnings table under a blue header, closed by gross pay”, rate × hours equals each line, and the lines add up to gross pay.
- In “Deductions table under a blue header, closed by total deductions”, every tax and deduction you expect is listed once, with its correct name.
- In “Year-to-date block and this period’s totals with net pay”, net pay equals gross pay minus total deductions (plus any reimbursement) and matches the deposit.
- In “Year-to-date block and this period’s totals with net pay”, year-to-date totals include this period and step up correctly from the previous stub.
- Names, addresses and the pay date are spelled and dated as on your records.
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
How to fill in the Professional Classic template
1
Open the builder with the Professional Classic already selected (the “Use This Template” button does this).
2
Enter the company and the person paid; the business prints in the “Company block with phone and EIN” block.
3
Add the pay period, pay date and each kind of pay; the lines fill “Earnings table under a blue header, closed by gross pay”.
4
Check the estimated taxes and add your own deductions (they print in “Deductions table under a blue header, closed by total deductions”); every amount can be edited.
5
Pick a colour (Royal blue, Navy and Tide blue or another), preview the whole stub, then download the PDF.
Before download
Paystubs are generated from the information you enter
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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Minimal Professional
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Two Band Header
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Boxed Row
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Pill Header
A dark header with the stub number in a pill, three underlined info columns, earnings beside deductions, a year-to-date strip and a solid net pay bar.
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FAQ
Professional Classic Pay Stub Template questions
Is the Professional Classic a pay stub or an earnings statement?
It is titled as a pay stub, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
What colours does the Professional Classic come in?
Royal blue, Navy, Tide blue, Lagoon, Emerald, Plum, Ember red and Black & white. The colour changes the accents only, and every colour is included.
Does the Professional Classic show year-to-date totals?
Yes. The “Year-to-date block and this period’s totals with net pay” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Can I use the Professional Classic for a 1099 contractor?
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
Is there a free Professional Classic template for Word or Excel?
No. The Professional Classic is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Can I preview the Professional Classic Pay Stub Template before creating a paystub?
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Can I switch from the Professional Classic to another template later?
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Can I edit the pay details before export?
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Ready to create a paystub with this template?
Preview the layout, enter your pay details, and download the finished PDF.