Paystub Template
A compact, form-style statement built from ruled boxes, in the style of the stub attached to a printed paycheck.
Color · Black & white
Sample data, shown for illustration. Colors are included in the price.
Use it in Black & white →The layout
The company block sits at the top left. On the right, a boxed “Earnings Statement” title sits above the employee’s name and address. Then comes a row of labeled boxes, wrapping onto a second row, for the employee ID, employee name, SSN, period begin and end, pay date, stub number, frequency, filing status and how the pay was made.
Two ruled ledgers follow side by side: Earnings with hours, rate, current and YTD, and Taxes and deductions with current and YTD, each ending on its total at the same height. A summary strip closes the statement with gross taxable pay, taxes and deductions, and reimbursement for this period and the year to date, and net pay in a filled column on the right.
On the stub
Best for
People who want the look of a traditional printed payroll form, and anyone who needs a lot of detail in little space: every value has its own labeled box, so nothing has to be searched for, and the whole statement stays compact.
Overview
The Boxed Row Earnings Statement Template is a classic grid layout: full-width info grid, earnings and deductions side by side. One row of labeled boxes for the pay details, earnings and deductions ledgers side by side, and a this-period and year-to-date summary strip.
From top to bottom it runs company block, boxed title and employee address, labeled boxes for IDs, dates and pay details, earnings ledger with gross taxable pay and taxes and deductions ledger with the total, and then the rest of the stub. You fill it in once in the builder, the taxes and totals are worked out for you, and the finished earnings statement downloads as a PDF.
Related: all pay stub templates · paystub generator
Section by section
It opens the Boxed Row. Payer and payee together. The Boxed Row prints the business with its address and EIN next to the person paid, with an ID and a masked SSN; in contractor mode these read as payer and contractor on layouts that support it.
The second block on the Boxed Row. The dates that tie the stub to a paycheck: the period worked and the pay date, with pay frequency and filing status where the Boxed Row shows them. The pay date should match the deposit.
The third block on the Boxed Row. Earnings lines: hours × rate for hourly pay, one line for a salary, and separate lines for overtime, bonuses or tips. On the Boxed Row, the total of these lines is the gross pay.
The fourth block on the Boxed Row. What came out of gross pay: federal income tax, Social Security, Medicare, state and local tax where they apply, then your own deductions such as a health plan or retirement. The builder estimates the taxes; every line stays editable.
The fifth block on the Boxed Row. The year so far. On the Boxed Row, YTD totals sum every pay date in the calendar year up to and including this one, so consecutive stubs should step up by each period’s figures.
It closes the Boxed Row. Net pay, the amount actually paid: gross pay minus every tax and deduction above, plus any non-taxable reimbursement. It should match the deposit to the cent.
Fields
| You enter | It prints in |
|---|---|
| Company name, address, EIN, phone and logo | Company block, boxed title and employee address |
| Employee name, address and ID | Company block, boxed title and employee address |
| Last four digits of the SSN | Company block, boxed title and employee address |
| Pay period, pay date and pay frequency | Labeled boxes for IDs, dates and pay details |
| Filing status and how the pay was made | Labeled boxes for IDs, dates and pay details |
| Hours and rate, or the salary for the period | Earnings ledger with gross taxable pay |
| Overtime, bonus, commission and tips lines | Earnings ledger with gross taxable pay |
| Federal, state, Social Security and Medicare (estimated) | Earnings ledger with gross taxable pay |
| Your own deductions (health plan, retirement, garnishment) | Taxes and deductions ledger with the total |
| Year-to-date totals | Summary strip: this period and year to date |
| Memo or notes | Net pay column, and a memo note |
The tax lines are estimated from the pay, frequency, filing status and state you enter, and you can change any of them. How paycheck taxes are calculated explains each one, and the pay stub glossary defines every abbreviation on the stub.
Colours
The Boxed Row comes in Black & white, Steel blue, Aqua, Navy, Spruce, Brick and Fog grey, with Black & white as its standard colour. The colour you choose recolours the accents (header bars and section rules); the figures and layout stay the same, and every colour is included in the price.
Document type
“Earnings statement” is the title many payroll departments print on the same document others call a pay stub or pay slip. The Boxed Row is drawn as a statement (a titled page with the period and the figures laid out formally), but it holds exactly what a pay stub holds: who was paid, for which period, gross pay, each tax and deduction, net pay and the year to date.
Best use
The Boxed Row keeps the classic grid order (details across the top, earnings beside deductions), the layout most people already know from payroll stubs.
The Boxed Row prints the full set of withholding lines (federal, Social Security, Medicare, state) for a W-2 employee’s stub.
The Boxed Row’s statement title and layout suit a stub that is filed with other paperwork or handed to someone else.
The Boxed Row prints year-to-date figures in “Summary strip: this period and year to date”, so a run of consecutive stubs shows the year building up period by period.
Compare
The Boxed Row belongs to the Classic grid family, with Default, Professional Classic, Refined Blue and Minimal Professional. They share the same overall order; what sets the Boxed Row apart is one row of labeled boxes for the pay details, earnings and deductions ledgers side by side, and a this-period and year-to-date summary strip.
Compare them: Default · Professional Classic · Refined Blue · Minimal Professional
Print and PDF
The full-width grid fills a letter page edge to edge, so it prints clearly in black and white and stays readable when photocopied or scanned. The PDF is made from the same layout you see in the preview, so what you check is what you get.
Need several periods? The multi-stub builder makes consecutive stubs in this layout with year-to-date totals carried forward, and the sample pay stub walks through every line with real figures.
Before you download
Sources: IRS Publication 15 (Circular E), Employer’s Tax Guide; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
How it works
Open the builder with the Boxed Row already selected (the “Use This Template” button does this).
Enter the company and the person paid; the business prints in the “Company block, boxed title and employee address” block.
Add the pay period, pay date and each kind of pay; the lines fill “Earnings ledger with gross taxable pay”.
Check the estimated taxes and add your own deductions (they print in “Earnings ledger with gross taxable pay”); every amount can be edited.
Pick a colour (Black & white, Steel blue and Aqua or another), preview the whole stub, then download the PDF.
Before download
PayStubGo is an online paystub generator, not a payroll service. Your paystub is created from the information you provide. Review all details carefully before exporting your final PDF and use generated documents responsibly.
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FAQ
It is titled as an earnings statement, and it holds the same record either way: who was paid, for which period, gross pay, taxes and deductions, net pay and the year to date.
Black & white, Steel blue, Aqua, Navy, Spruce, Brick and Fog grey. The colour changes the accents only, and every colour is included.
Yes. The “Summary strip: this period and year to date” part carries the year-to-date figures. Make several consecutive stubs at once and the builder carries the totals forward from one period to the next.
Contractor / 1099 mode works with every template and turns off withholding. For headings that read Payer and Contractor, pick a template tagged Contractor-ready, such as Stacked Ledger.
No. The Boxed Row is filled in online and delivered as a finished PDF, with the taxes and totals worked out. You can preview it free before you pay.
Yes. This page shows a sample of the template, and the builder shows your own figures in it live before anything is paid for.
Yes. Your details stay in the builder when you change templates, so you can compare layouts with your own figures before you download.
Yes. PayStubGo lets you enter company, employee, earnings, deductions, pay period, and optional YTD details before previewing the final paystub.
Preview the layout, enter your pay details, and download the finished PDF.
